NIGMS promotes innovations in management and administration to streamline work processes, respond to workforce and technology changes, and reduce paperwork and administrative burdens.
Strategic Workforce Planning
The Institute has developed a strategic plan to help it manage its personnel resources effectively in a time of significant workforce restructuring. The plan addresses consolidation; competitive sourcing; career transition; succession planning, especially for mission-critical positions; and the use of various administrative authorities to aid in the outplacement of staff. In implementing the career transition component of the plan, NIGMS has sponsored workshops on change management and launched a comprehensive career transition services program. A key element of the plan is extensive communication with Institute employees to ensure that they are well-informed about NIGMS and NIH activities in the area of workforce restructuring.
Administrative Best Practices and Efficiencies
NIGMS continues to partner with the National Heart, Lung, and Blood Institute and the National Institute of Neurological Disorders and Stroke to share administrative best practices and collaborate on ways to achieve administrative efficiencies. In FY 2003, administrative leaders of the three institutes focused their discussions on risk management and succession planning.
A new electronic "checkbook" system developed by NIGMS staff is greatly improving efficiency in tracking budget obligations. The system automatically refreshes information as grants and contracts are funded and produces a variety of useful reports. This approach has proven so successful that three other NIH components have already adopted it.
Electronic Research Administration
NIGMS is committed to using information technology to improve the efficiency of research administration. The Institute began receiving electronic progress reports from grantees in FY 2003, and NIGMS staff are participating in a pilot project on the electronic review of these progress reports. NIGMS has also moved more of its advisory council functions from paper to electronic form, saving reviewer and staff time as well as money previously spent to print and mail large amounts of material.